Aptly · AI Operations · PM Business Coaching

AI Operations for Property Management Companies

Aptly configuration, AI automation, and business coaching — so your operation runs itself and scales without losing control.

We build the automated back office you keep meaning to build.

We set up and configure Aptly, then layer AI tools across everything else — bookkeeping, workflows, and the daily busywork — so your back office runs in the background and you take full control of your portfolio.

Your Back Office Shouldn't Depend on You

If bookkeeping is a monthly fire drill, your workflows live in your head instead of your systems, and you’re stuck doing $15/hour tasks instead of running the business — the problem isn’t you. It’s that the back office was never built to run without you.

Most property management companies hit a ceiling because the back office can’t scale. Every new door adds more manual work, more data entry, and more things only you know how to do.

Three Ways We Work With You

Every engagement blends three services to fit where you are. Aptly: we configure the platform as your operations hub. AI Operations: we automate bookkeeping, workflows, communication, and reporting with AI agents and tools. PM Business Coaching: we work with you on the systems, structure, and decisions to scale your door count without losing control.

Inside AI Operations

Aptly Setup & Configuration

We configure Aptly to your entities, workflows, and reporting from day one — set up right so it works the way you actually operate.

Automated Workflows

The processes living in your head get built into automated workflows, so the right steps happen every time without you chasing them.

Bookkeeping & Financial Automation

We automate the bookkeeping busywork and connect your financial data, so month-end stops being a fire drill and your numbers stay current.

AI Communications & Support

AI tools handle routine owner and tenant communication and support, so responses stay fast and consistent without adding headcount.

Reporting & Dashboards

Live dashboards surface the metrics that matter at a glance, so you can steer the portfolio instead of digging through spreadsheets.

AI Tools Across Your Stack

Beyond Aptly, we find the tasks eating your time and wire in the right AI tools to automate them, end to end.

Is This Right for You?

This is built for property management operators ready to systematize — owners buried in back-office work who want a portfolio that mostly runs itself, not another tool to babysit.

Simple, Transparent Pricing

One build to stand up your automated back office, then an ongoing plan to keep it sharp — no hourly agency invoice.

Standard Setup

$10,000

One-time · live in 60 days. Your traditional Aptly modules fully configured — Buildium sync, screening & listings, core workflows, SOPs, and team training.

Full Build

Premium Setup

from $20,000

The complete AI build — AI agents, Aptly Access, insurance products, full flex, and outside-tool integration. Insurance programs can add a revenue stream, not just automation.

Ongoing Support

from $999/mo

Keep it running or keep it improving — Maintenance $999/mo · Optimization $1,999/mo · Premium $3,500/mo.

Download the Operations Scorecard

How operationally healthy is your property management company?

Download our Operations Scorecard to identify gaps in your systems, leadership, reporting, and accountability.

Download our Operations Scorecard

Ready to Automate Your Back Office?

If you’re tired of being the bottleneck for every task, let’s build a back office that runs itself — and hand you back control of your portfolio.